Virtru Academy Live: Making the Most Out of Virtru for Gmail
Discover the full potential of Virtru for Gmail in the first of our quarterly masterclasses, where experts share hidden features, time-saving shortcuts, and customized solutions that streamline your secure communication and help drive organization-wide adoption.
Outline with Timestamps:
Installation Process
- 01:14: Instructions to go to virtru.com/install
- 01:20: Installation through Chrome Web Store
- 01:40: Activation in Gmail
Sender Experience
- 02:06: Overview of Virtru in Gmail interface
- 02:36: Creating test email to demonstrate features
- 03:19: Personal introduction feature (unencrypted portion)
- 03:43: Encrypted content and attachments
- 04:07: Authentication settings
- 04:32: Expiration date, watermarking, and forwarding options
- 04:58: Persistent protection and secure sending
Recipient Experience
- 05:24: Reviewing sent email features (view tracking, revocation)
- 06:19: Experience for recipients with Virtru installed
- 07:04: Experience for recipients without Virtru installed
Control Center
- 08:06: Accessing the Control Center
- 08:38: Personal section overview (viewing/managing sent emails)
- 09:27: Demonstrating access revocation
- 09:55: User settings (Virtru defaults)
- 10:17: Admin tab introduction
- 10:41: Organization data view
- 11:03: Security rules overview (patterns, keywords)
- 12:25: Custom rules explanation
- 13:12: Demonstration of a custom rule
- 14:33: Testing rule for patient consent form
- 15:20: Reviewing automatic disclaimer addition
- 15:55: Audit capabilities overview
User Management
- 17:17: Users and groups management
- 18:18: Settings page for organization-wide configuration
Additional Features
- 19:28: Support center resources
Q&A Session
- 20:35: Question: "We have both email encryption and Secure Share, do you just update custom branding?"
- 21:16: Question: "How do I add more licenses if I've used all the ones I've purchased?"
- 21:23: Question: "How long does it take a security rule to take effect?"
- 21:57: Question about admin visibility in the Control Center
- 22:16: Follow-up about what to do if admin tabs are missing
- 22:45: Question from Megan: "Do you have any tips for rolling this out to a team? Should we let them know ahead of time?"
- 24:12: Question from Shelby about notifying people outside the organization
- 24:42: Conclusion and wrap-up
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