If you’re already here, we probably don’t have to work too hard to convince you that learning how to encrypt an email is one of the best things you can do to protect the sensitive information you need to share. Email encryption provides an extra layer of protection for the rich quantity of data you store and share via email: Names, addresses, phone numbers — your email server is a veritable gold mine for bad guys with hacking chops.
Simply put, everyone should learn how to encrypt an email, because we all need to share sensitive information at some point, whether it's a business document or your personal tax forms or a mortgage application.
Thankfully, now we have a few more options. You can learn how to encrypt an email the hard way, by using tools like Pretty Good Privacy (PGP) or S/MIME, or you can encrypt email the quick and easy way, with Virtru. Let’s take a brief look at each option, and what it entails.
PGP email encryption is a popular legacy method of encrypting emails, and it does provide decent security for your inbox. If you’re interested in using PGP, however, you’ll have to do some homework.
Here’s how to encrypt an email using PGP:
S/MIME email encryption is another popular way to encrypt email, and unlike PGP, S/MIME uses digital certificates, so you don’t have to manage your own keys. However, you have to pay for your certificates, which becomes cumbersome — especially if you are managing cybersecurity for a large organization with high turnover or change in users and recipients.
Here’s how to encrypt an email using S/MIME:
Here’s a thorough step-by-step guide to setting up Virtru email encryption, from soup to nuts:
And that’s it. Really.
Unlike PGP and S/MIME, Virtru email encryption takes almost no time and no configuration. You don’t have to manage your own keys or certificates, and you don’t have to get all of your contacts to opt-in, in order to protect your inbox. You can send a protected email to anyone, right away: You simply hit an on/off switch.
Virtru also provides additional features like email revocation, forwarding control, email expiration, SLA support, auditing, and more. If you need to meet heightened compliance regulations, we've got your back with support for CMMC, GLBA, CJIS, ITAR, and requirements from A to Z.
We get it — sometimes, making life unnecessarily hard on yourself can have its own sort of appeal. Cleaning your entire bathroom with a toothbrush might not be efficient, but we’ll admit that it gets the job done and likely instills a strong sense of self discipline. Walking your 15-mile commute to work instead of taking a car or even a bike might set you back a few hours, but there’s no doubt you’ll have great physical endurance and strong legs.
We think there’s a better way, though. And when it comes to encrypting email, it’s Virtru.
With Virtru, you don’t have to be a tech genius to learn how to encrypt an email. And heck, even if you are a tech genius, you can spend more time and talent developing a disruptive new app or inventing life-changing technologies. With a quick download and the flick of a switch, you can enjoy all of the protection of more difficult encryption tools like PGP and S/MIME, but with none of the hassle or added expense.
Ready to get started? Contact our team for a demo.
The editorial team consists of Virtru brand experts, content editors, and vetted field authorities. We ensure quality, accuracy, and integrity through robust editorial oversight, review, and optimization of content from trusted sources, including use of generative AI tools.
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